Notification of and response to unsolicited mail & email.
Attention Snowline owners,
Friday afternoon many of you received an unsolicited email from a Snowline owner and then follow up by regular mail. The Board apologizes for the breach of trust and for the use of your personal contact information given the nature of the email & mail. It is unclear how the contact information was obtained as the list is stale and appears to date back to a previous calendar year. Snowline owner contact information is maintained by the Snowline Board for Club communications. Several owners reached out to the Board after receiving the email, and then mailing, to express concerns about violation of trust and confidentiality. The Board takes this offense very seriously. Investigations are underway to determine the origin of the list used for the Friday afternoon email and follow up mailing. Additionally, we can assure you that your contact details provided through current Snowline Community Club list management tools are used exclusively for Snowline business and this privileged information is protected to the best of our abilities.
If you did not receive the email you can access it here.
To address the content of the email:
The Board supports the revised governing documents sent to owners. We believe these are in the best interest of the Snowline community. These revisions began more than five years ago and then were derailed due to Covid-19. We revived the effort to ensure our community is current to Washington state laws.
The Snowline Board of Directors is made up of a group of volunteers who are also your neighbors. Feel free to stop by when you’re out and about in Snowline – we’d love to talk to you about the community and answer any questions you have. Talk with your neighbors when in Snowline. This will give you a better picture of the community than what’s posted on social media.
Come to the meeting hosted by Jeremy Stilwell, Snowline legal counsel, on 9/13. Jeremy helped us prepare the revised governing documents. He is aware of the communication sent to owners and will address the questions contained in the email as well as answer any others you might have.
Thank you and we look forward to the meeting on Wednesday, September 13th, at 6:30PM hosted via Zoom:
Meeting ID: 886 9373 5966
Passcode: 498528
Call-in: 253 205 0468
Respectfully,
Snowline Board of Directors
Thank you for holding the meeting yesterday. Very civil with many reasonable concerns shared. I also appreciated the letter and email sent by the concerned group of owners in the association. I wouldn't call it a breach of trust or a violation of any kind. I would expect as an owner and part of the "Association" that I should be able to access the 8.4.2(k) Owner Roster per 8.4.3 of our by-laws as long as it's used within the association. I may need to contact my neighbor about an issue with their cabin as I wish they would contact me. In this case, I don't think any owner information was released outside the association. The letter and email was most certainly related to critical association business. Annoying maybe. A violation. Not so much. Maybe the board has policy about not sharing the owner roster with other owners, but that's not how I read 8.4.3. We all are the association.
8.4.3. Ownership of Records, Inspection. All financial records and other books, records and documents of the Association are and shall remain the property of the Association but shall be made reasonably available for examination and copying by the Association's Manager, any Owner, or the Owner's authorized agents for legitimate reasons relating directly to the Association. However, the Association shall not release the unlisted telephone number or e-mail address of any Owner without such Owner's consent and shall protect any other information regarding any or all Owners that may be reasonably considered private and unrelated to Association’s legitimate affairs, or that are otherwise privileged from disclosure by law. The Association may impose and collect a reasonable charge for copies and any reasonable costs incurred by the Association in providing access to records.